Does your academy already teach all its classes by video call but still use a spreadsheet to keep track of students? Good management software for online academies centralizes registrations, payments and live classes in one place. For this reason, many academies only look for this solution when they have already lost the record of who attended a virtual class.
Official source: AcademyGest official site.
Before choosing, confirm if your academy is already one hundred percent online
Before adding management for online academies, it is worth confirming that your academy already works completely virtually. If you also teach in-person language classes, our guide on management software for language academies may be a better fit. Likewise, if your focus is math test preparation, our guide on best management software for mathematics academies covers that case.
Free tool: Operational Tasks and Projects
Before paying for a platform, define tasks, responsible parties and dates. A simple flow allows you to evaluate software with a real process, not just a list of features.
Platform chosen: AcademyGest Virtual Campus
The AcademyGest Virtual Campus adds online exams, educational materials and note consultation for students. Furthermore, all of this lives within the same system where academic management already exists. In addition, it allows you to teach live classes without depending on loose video calling tools. On the other hand, it connects with the Academic Management module. Thus, registrations and virtual classes share the same information.
How much does AcademyGest Virtual Campus cost
The AcademyGest Virtual Campus costs 25 euros per month, according to its official site verified today. This cost is added to the Academic Management plan, which costs from 30 euros per month. Therefore, a 100% online academy ends up paying for both modules. This covers both the administrative part and the live classes.
What to look at besides the price
What to look at besides price matters as much as the monthly cost when choosing management for online academies. The stability of the video call during a live class, for example, can outweigh any administrative function. Likewise, it is worth checking if the system automatically records classes so that an absent student can view them later.
What this looks like in practice
An academy with few online students gains order almost immediately just by centralizing enrollment and classes on the same panel. A larger academy, on the other hand, makes better use of the Virtual Campus. In fact, there he shares exams and materials among several teachers. However, no software replaces a good live class. In fact, it just organizes the administrative part around that class.
How to choose based on how much of your academy is already virtual
If only part of your classes are virtual, the Academic Management module may be enough for you. Thus, you do not need to add the Virtual Campus yet. This way, you avoid paying for functions that you still don't use on a daily basis. If, however, your entire academy already operates online, it is advisable to add both modules from the beginning. That's why this combo better organizes registrations, payments and live classes at the same time. Since each academy migrates online at a different pace, it is worth reviewing this point every few months.
Frequently asked questions about management for online academies
Do I need another separate tool to teach live classes? It depends on the platform, although several already include video calls integrated within the Virtual Campus itself.
Can my students watch the recorded class later? Yes, in fact that automatic recording is one of the main reasons for choosing a system designed for online academies.
Does this work for an academy with only one teacher? Yes, although for very small businesses sometimes simpler tools are enough at first.
Can I migrate my students from a spreadsheet? Yes, although loading each student by hand takes time at first. Since most of these systems offer help for this migration.
Management Tools for Online Language and Mathematics Academies: in summary
Choosing the right management for online academies depends on how much of your academy already operates online. It also depends on how much you need to centralize classes, payments and materials. AcademyGest covers that case with its Academic Management module from 30 euros per month, plus the Virtual Campus from 25 euros per month. In the next article in the series we review how to choose the best software based on the number of employees. That's another key decision when growing your business.
