Keeping license plates in a notebook and schedules on a blackboard works at first. But it stops reaching as soon as the academy grows a little. Good language school software organizes all of that in one place. Thus, nothing depends on a single person remembering every detail. This guide on language academies summarizes the criteria that should be reviewed before choosing.
Language academies allow you to compare functions, limits and context before deciding. Language academies allow you to compare functions, limits and context before deciding.
Language academies require comparing functions, limits and context before deciding. Language academies require comparing functions, limits and context before deciding.
language academies: criteria and guide
Official source: AcademyGest official site.
Before choosing, define if your academy is in-person, online or hybrid
Before choosing, define whether your academy works in person, online or mixed. Therefore, if you have already made the leap to virtual classes, also review our guide on management tools for online language and mathematics academies. The software you need, in fact, changes quite a bit depending on the modality.
Free tool: Operational Tasks and Projects
Before paying for a platform, define tasks, responsible parties and dates. A simple flow allows you to evaluate software with a real process, not just a list of features.
What software designed for language academies needs
Choosing the right software for language academies begins by defining what you need, first and foremost, to keep track of the enrollment and levels of each student. In addition, you must monitor attendance and notify when a payment is pending. On the other hand, it should allow you to communicate with students by email or SMS without leaving the system. Thus, nothing remains only in the owner's head.
AcademyGest: what it includes and how it works
AcademyGest offers academic management with unlimited students and courses, cloud access and access for teachers to mark attendance. In addition, it adds a separate Virtual Campus, with online exams, educational materials and notes consultation for students. In fact, both modules can be contracted separately depending on what your academy needs.
How much does AcademyGest cost
AcademyGest's Academic Management plan costs from 30 euros per month, according to its official site verified today. The Virtual Campus, for its part, costs 25 euros per month. There is also a one-time charge of 15 euros for the initial configuration. Therefore, a small academy can start with only the module it needs most.
Advantages and what to check before hiring
Among the advantages of this software for language academies, AcademyGest allows unlimited students and courses from the base plan. That is unusual in this type of system. However, purchasing both modules separately adds a higher monthly cost than an all-in-one platform. On the other hand, it is advisable to confirm if the system bills in your local currency before contracting.
What this looks like in practice
An academy with few students gains order almost immediately just by centralizing enrollment and payments. A larger academy, on the other hand, makes better use of the Virtual Campus for exams and online materials. No software replaces a good teacher. In fact, it only organizes the administrative part of the business.
How to choose depending on whether you also teach other subjects
If your academy also teaches mathematics classes or prepares exams, also review our guide on the best management software for mathematics academies. Many platforms, in fact, serve several subjects at the same time. Thus, you do not need to pay for two different systems if your academy teaches more than one subject.
Frequently asked questions about software for language schools
Is this software suitable for an academy with only one teacher? Yes, although for very small businesses sometimes a simple agenda is enough. That step can wait until the academy grows.
Do I need to install something on my computers? No. AcademyGest works in the cloud, so it is accessed from the browser without installing programs.
Can students see their grades and payments? For this reason, the Virtual Campus includes checking notes and signing contracts online for students.
Can I migrate my data from a spreadsheet? Yes, although loading existing students and courses takes time at first. Most of these systems offer help for that migration.
Software for Language Academies: in summary
Choosing software for language academies depends on what modules you need: academic management, virtual campus, or both together. AcademyGest covers both separately, from 30 and 25 euros per month respectively. In the next article we review the best e-learning platforms to sell online courses. This option works if your academy also wants to sell recorded courses.
